You have already come a far way on your search of finding the perfect workspace for your business. From initially realizing that you need a new office all the way to deciding which workspace type suits your business best.
In this final stage of your new workspace search, it is essential for you to consider which costs are involved in signing a new office contract. There are numerous hidden costs that are essential to consider in order not to wake up one day paying a lot more than actually expected.
- Deposit. For each office there is a deposit to be paid. Clearly, you will be getting hopefully most of your old deposit back. However, when looking for a change of workspace, one of the main reasons is too little space which is why it is likely you are moving into a larger office space with higher deposit costs. Make sure you have these one ready and planned.
- Furniture. Make sure you have an agreement with your new landlord about the office equipment. What parts are already built in and what office equipment do you need to buy new?
- Design. Especially with an own office, it is great to take the chance to re-design the office with your preferences, you might even hire a professional internal architect expert. Make sure to know the necessity of these services for your new workspace.
- Fix costs. Your contract will tell you the costs of your monthly lease. However, sometimes there are some hidden increase in this costs at the end of the contract. For example, many landlords increase the lease costs after the fifth year of rent.
- Variable costs. Definitely ask for an estimation from your landlord. On top of that, we highly recommend you to ask for all bills for variable costs in the last year.
- Renewal. Sometimes, tenants need to renovate their rented workspace after 10 years of lease. Just make sure you are aware of this situation.
- Re-furbishing. Most contracts in Berlin will let you renovate completely before you move out. Especially with large offices this can be very costly.
- Moving company costs. Finding a provider that you trust can be challenging. In the end, you need to have everything done in an efficient and quick manner. A pro tip from our side - negotiate every deal you get. In this industry it is very common to give great discounts.
- Decrease in efficiency. Be aware of decreased productivity of the days around the office moving. Even if you paid for a professional service company, employee still need to move into the new workspace and thus efficiencies might suffer from that.
Seems to much risk to take on your own? Well, no worries, we got you covered. Reach out to us for a first discussion on the phone.